Form submissions and Reports

A successful Form submission creates an immutable Report. It preserves the submitted definition, labels, choices, section order, answers, uploads, and grading. Later Form edits do not rewrite that result.

Open a submission

1. Complete the Form and select Submit Form.
2. Wait for Form submitted, which also shows a score when applicable.
3. Choose View report, or Return to Library to leave it for later.
4. To find it later, open Reports, select the Reports tab, and use Report filters to choose the specific Form.
5. Open the result and select Form submission.

Preview does not create a Report. A directly filled Form creates a Form Report. A Guide mapped to a Form creates one combined Guide + Form Report. The Form workflow-type filter finds direct submissions; a specific Form filter can also find combined results, which use the Guide workflow type.

Review captured answers

Direct Form Reports have Overview and Form submission. Combined Reports also have Guide Answers and Events.

Form submission shows the saved sections, instructions, display images, field labels, descriptions, and responses. Unanswered fields show Not answered. Text retains its captured line breaks. Date/time answers can include local time, time zone, offset, and UTC details when those were captured.

Graded responses can show Correct or Incorrect and earned/possible points. Quiz score displays the overall points or correct-answer result. A field without a saved graded answer can show Ungraded even when leaving that graded field unanswered reduced the overall score. Use the overall result and grading rules, not that label alone, to interpret omissions. Report review does not reveal the Form's answer keys.

Review uploaded files

An available upload shows its filename and any processing state. Depending on the file, you can see an image, play audio/video, read a text preview, or select Open preview. A preview may be a processed version.

Use Download original to save the submitted original file. If downloading fails, read the message and retry the button after resolving the connection or access issue. An unavailable asset notice means that this view cannot currently provide the evidence; the Report cannot replace it. See media downloads and text preview limits.

Access and corrections

The submitter, eligible subject/relationship reviewers, and current Form folder owners/editors can have review access. View-only folder access does not reveal another person's submissions. Ordinary Report access is not removed solely because a profile consent is missing, expired, or revoked. See Report access.

Archiving the Form stops new responses but retains existing Reports. Submitted answers and attribution cannot be edited. The recorder can void an incorrect Report and submit a replacement when appropriate.

If a result is missing, check the workspace, About subject, search, and filters. After an uncertain submission, follow submission recovery before starting over.