Notes and Schedule
Note history and sharing
Review saved revisions, restore historical content, and understand why sharing includes earlier versions.
Every saved content change creates a revision. History shows earlier titles, body content, subject dates, authors, change summaries, and attachments. Sharing applies to the whole Note, including this history.
Review a revision
- Open the Note and select History.
- Choose a revision from the list, newest first. Current marks the version normally shown when the Note opens.
- Review its title, author, saved date, optional change summary, and subject date.
- Read the body and open relevant attachments.
- Select Close when finished.
Revision metadata loads with the Note; selecting a revision loads its full content. Wait for that preview rather than assuming a previously viewed revision is the selected one. On a failed read, select Retry loading revision.
On narrower screens the revision choices scroll horizontally. On larger screens the list and preview have separate scroll areas.
Restore content as a new revision
To reuse a saved version:
- Open History on an active Note you can edit.
- Select and review the desired revision.
- Select Restore as new revision.
- Wait for the restored Note to become current, then check its content.
Restoration carries the selected title, subject date and timezone, body, formatting, and attachments into a new revision. The existing versions remain unchanged. The new history entry records Restored revision and its number.
About people and sharing do not change. Restoring old content does not restore old sharing choices or remove newer revisions from history.
Restoration requires editing access, applicable workspace License grants, and available storage. Archived Notes must first be restored through their archive controls.
If another editor saved a revision before restoration finishes, reopen the Note to obtain the current version, review the chosen historical content again, and retry. This is a whole-revision replacement, not an automatic merge.
Review history before sharing
Anyone who can read the Note can review earlier revisions and their saved attachments. Removing text or a file from the latest revision does not erase what an authorized reader can find in History.
Use Share a Note to grant or revoke access. There is no current-revision-only sharing option or individual revision deletion control.
A background generated title can also add a revision. Device-local Saved drafts are separate recovery copies and do not appear in this server history.