Export and share Reports

Export a Report to save a copy of its captured information. A download does not create a public link or grant access to the live Report.

Download a Report

1. Open Reports and select the intended record.
2. Check its About subject, recorder, and submitted time.
3. Open Export near the top of Report detail.
4. Choose CSV, PDF, or JSON.
5. Wait while the action prepares the file and starts the download.
6. Complete the browser download, desktop save dialog, or mobile share/save sheet.

The current page has no separate Export history or Report files panel. Return to Export and choose the format again to download another copy.

Choose a format

• PDF provides a readable document with attribution, timing, captured responses, applicable Form grading, evidence details, and Guide activity. Supported images and signatures can be included. Read PDF contents and limits.
• CSV provides rows for record types such as answers, events, evidence entries, field coverage, Form content/answers/score, and observations. Filter the exported record_type column when reviewing one kind of data; it is not one row per complete Report or a bundle of media files.
• JSON provides a structured record with the available Report, session, answers, Form submission, events, observations, field coverage, and evidence entries. It is intended for tools that can read structured data.

CSV and JSON can contain internal record identifiers and structured answer values. They are not substitutes for original media downloads. Changing answer or event sorting in the app does not reorder the stored result or configure its export.

Permissions and saved copies

Export checks current Report access. An earlier export does not restore access after it is removed. Missing or expired profile consent alone does not block an otherwise accessible ordinary Report; follow any specific restriction shown.

Authorized downloads remain available for a voided Report, including its withdrawal information where the format provides it. New delivery and delivery retries are unavailable after voiding.

Send to me is a separate action under Export. It currently records a delivery entry, not an email receipt. See Report delivery history.

Handle downloaded care information through your approved sharing process. Copies already saved or shared do not change when live permissions change.

Recover an export failure

If preparation is still running, wait for the status message. If CareMap says it is still being prepared, select the format again to check and download it.

For a start, preparation, download, or save failure, resolve the displayed problem and retry the format. Reload the Report if the export is unavailable; wait briefly if requests are limited. Sign in again only when the error calls for it, and have Report access restored for a permission failure.

Canceling a desktop or mobile save prompt does not confirm that a file was saved. Check your browser's downloads or device destination before sharing it.