Public and private Catalog access

Catalog visibility governs finding a submission and adding its available releases. It does not grant access to the publisher's Library source, editing controls, or a content-use License.

Who can access it

Approved public submissions are available to signed-in Catalog users. New public submissions need administrator approval before general discovery.

Private submissions publish immediately. The publishing account, or the publishing organization's Owners, Manager Staff, and Staff, can access them. Other recipients need an audience grant.

An Organization audience grant covers its Owners and Staff, including non-manager Staff. Ordinary members and assigned Clients are excluded unless they qualify through another relationship or a direct Contact grant.

Add or remove a private audience

Only an authorized publisher with current Publisher permission can manage it.

1. Open Catalog > Publishing and the private submission.
2. Choose Private audience, using Manage submission on compact layouts if the action is not shown directly.
3. Select Add audience target.
4. Search Contacts or Organizations, then choose Add beside the intended target. It changes to Added.
5. Close the dialog to return to the audience list.
6. Use a target's remove control to withdraw that grant.

Each add or removal saves immediately; there is no final Save audience step. The candidate list uses your active account Contacts and organizations you belong to. It does not search arbitrary names, email addresses, or unlinked Person profiles.

Use Search Catalog to filter existing audience entries by name or secondary label. The add dialog has its own candidate search. Both lists load more entries as needed and offer retry on load failure. The audience count counts targets, not every Staff member reached through an organization.

Removing one grant leaves access supplied by another grant or publisher relationship. It does not delete independent Library copies or existing Learn items. Those retain their normal Library and Learn access requirements.

Request public access

Choose Make public from the private submission. Its visibility becomes public with a pending review. Previously approved private releases become pending, so new additions pause during review. Existing Library copies and Learn items remain.

Prior audience grants are retained, but Private audience controls disappear while the listing is public. Those recipients may still see a listing outside ordinary Browse; this does not make its pending releases available.

Approval opens general public discovery. While the request is pending, Cancel submission returns a private-to-public request to private status with its audience retained. This differs from canceling a brand-new public submission, which deletes that submission.

After a public decision, the publisher interface does not offer a general Make private toggle. See Review status and cancellation.