Shared and read-only Agent content

A source used by the Agent may belong to someone else. Check its owner and access before relying on an answer or requesting a change.

Check a source

1. Select the answer's source link.
2. If it opens Citation evidence, review the access card.
3. Check the owner and whether the source is Shared source, Current workspace, or from Learn.
4. Read the Editable or Read only label and the access basis.
5. Open the full source when available to confirm the surrounding information.
6. For a change, open the correct item and confirm that you can edit it.

The access basis can identify an owner, shared folder, Guardian, organization Staff, Learn entitlement, Note access, or Profile Document access. Not every source link uses the same viewer or displays every label.

Where shared sources come from

Personal broad search can include shared personal Libraries and Library access through Guardians. Selecting a single folder narrows that search.

Organization Library search uses that organization's Library. Notes shared with the organization can also be eligible. Profile Documents and selected Course/Reference releases in Learn have their own access rules. Review the source owner rather than assuming the workspace name identifies every source's owner.

See Agent scope for the difference between broad search, one folder, attachments, and dedicated reading tools.

Reading and editing are different

A read-only source can support a summary or explanation. A share does not itself give the Agent permission to change the source.

An older Citation evidence card can retain earlier access labels. Editable does not establish your current editing rights or mean every Agent surface offers editing tools for that item. Check the source directly. Detailed Guide and Form authoring belongs in the matching editor with the item open. Other supported actions have their own permissions and limits.

Make the request explicit: “Summarize this without changing anything” asks for information. Before repeating a failed change, check the item's current state and the completed tool activity.

If the source cannot be opened

Confirm the workspace, then try the source's normal screen: Library, Notes, People, or Learn as appropriate. Ask its owner or an organization manager to check the share, membership, or other relevant access.

An earlier answer remains in chat even if access changes or the source changes. It is not a fresh permission check or proof that the content is still current. If the Agent returns information you cannot open directly, stop relying on that result and report the discrepancy through an approved support channel.