Manage Tags

Global administrators use Admin → Access → Tags to maintain labels for grouping users and organizations. Organization Manager authority alone does not grant access.

These administrative Tags are separate from image keywords in Code Sets. Assigning an ordinary Tag does not grant a role, membership, License, or permission to open content.

The tables show the Tag's name, Tag id, user and organization assignment counts, and last update. Ordinary Tags have Edit and Delete actions.

Create or edit a Tag

1. Open Admin → Access → Tags.
2. Select Create tag, or Edit beside an ordinary Tag.
3. Enter a Name of up to 80 characters.
4. Choose a Color and inspect the preview.
5. Select Create tag or Save changes.
6. Check the saved Tag in the table.

Names cannot be blank. Leading and trailing spaces are removed, and a name already used by another Tag is rejected even when capitalization differs. Choose another name if saving reports a duplicate.

Editing changes the existing Tag and its assigned label; it does not create a second Tag or remove assignments. Cancel closes an unsaved editor. Saving keeps the editor busy until the result arrives.

To apply labels or narrow a directory, follow Assign and filter Tags.

Review system Tags

System tags appears when CareMap has managed definitions to show. You can review their counts and assign or remove them through the target's Tags card. Their definitions have no administrator Edit or Delete actions.

The assignment dialog warns that system Tags may affect automated behavior. Use the established purpose of that Tag when changing its assignment; its name or color alone does not explain its effect.

Delete an ordinary Tag

1. Select Delete beside the intended Tag.
2. Wait for the deletion-impact count.
3. Review how many users and organizations will lose the Tag.
4. Select Delete tag to confirm, or Cancel to retain it.

Deletion removes the definition and its assignments. It does not delete the users or organizations. There is no Restore action for the deleted Tag; creating another with the same name does not restore its assignments.

If impact loading fails, Delete tag remains unavailable. Close the dialog, refresh the section, and reopen the action after the error is resolved.

Recover from a failed change

A save error leaves the editor open so you can correct the name or retry. If the result of an interrupted request is uncertain, reopen the section and inspect the saved Tag before creating another.

Refresh the section if the catalog cannot load or counts look outdated. Recorded Tag creation, edits, deletion, and assignment changes can be reviewed in Audit.