Permission summary

CareMap permissions control which content you can see and which actions are available. Your access can differ between workspaces, folders, people, Reports, and organization features.

Library folder access

Library folders use three common access levels:

Access	What it allows
Owner	View and change folder content, share the folder, add or remove members, and change member access.
Read/write	View, create, edit, upload, move, and remove content when the folder is writable. It does not allow you to manage folder members.
Read only	View and open available content. Editing, uploading, moving, deleting, and sharing actions are unavailable.

An authoring limit or an unavailable workspace can make content read only even when a folder role normally allows changes. CareMap shows the actions that are currently available rather than relying on the role label alone.

Direct, inherited, and invited access

• Direct access is assigned specifically to you on a folder.
• Inherited access comes from a parent folder and also applies to its visible contents. Removing a direct role does not remove access that you still inherit.
• A folder invitation is pending until you accept it. After acceptance, the assigned role controls your access.

Organization roles, contact permissions, and access to a specific Report or person are separate from Library folder roles. For example, an organization role can make organization features available without making you the Owner of every Library folder.

Contact data permissions

An active contact can receive separate directional permissions for Reports and Notes. Granting one does not grant the other.

Notes Access uses None, View only, and Write. View only covers Notes in your personal workspace and Notes About you, even when another workspace owns the Note. Write also permits creating Notes in your personal workspace and saving new revisions there. Notes About you that are owned elsewhere remain view only. Write does not permit sharing management, archival, restoration, or deletion. The permission becomes ineffective if the contact is removed.

Pin Guides to my Shelf is also directional. It lets the permitted contact curate only their own supporter row for the granting client. A Shelf pin grants the client narrow access to see, download, launch, and complete that Guide. It does not grant Library visibility, folder membership, authoring, copying, moving, sharing, publishing, or deletion rights.

Organization Owners, Manager Staff, and Staff can curate their organization's row for an actively assigned client; Members cannot. Account and Person Guardians can curate their own supporter row and toggle Shelf Mode. These authorities are checked again for every change.

Check or change access

1. Open the relevant workspace and Library folder.
2. Check the access label shown for the folder or item.
3. If you are the folder Owner, choose Share Folder to add a contact or change a member's access.
4. Review whether the displayed access is direct or inherited before removing or reducing it.
5. If you need more access, ask the folder Owner or the manager responsible for that area.

CareMap prevents removing the last direct Owner of a folder. Actions may also be unavailable when content is archived, your membership is suspended, or another feature-specific permission is required. These permission meanings are consistent on web, desktop, and mobile.